A Get Together Checklist #

Still on the list of potentially interesting books: The Checklist Manifesto - explaining why checklists can still be valuable - especially for complex problems and tasks.

Though not very complex, I chose to come up with a checklist for running a Hadoop Get Together in Berlin as an exercise. I’m trying to stick with advise provided by the Checklist for Checklists.

Parties involved

• Find two to three speakers two months in advance.
  
• Find a sponsor for the videos.
  

• Double check time and date with all speakers and newthinking store.
  
• Get name, title, abstract from the speakers.
  
• Get logo and exact conditions from sponsor.
  

• Put together an announcement text including thanks to video and venue sponsors.
  
• Publish the event on Upcoming.
  
• Publish the event on Xing.
  
• Augment the announcement text by the Xing event and Upcoming links.
  
• Send a newsletter to the Meetup Xing group.
  
• Send the text to the Get Together mailing list, and if appropriate to the Hadoop, HBase, katta, Lucene, Solr and Mahout mailing lists.
  
• On event day send a reminder to the Get Together mailing list
  
• Create meetup intro slides including thanks for the sponsors, schedule, announcements of future events.
  

• Mention newthinking bar during introduction.
  
• Self-introduction of all participants.
  
• Get mail addresses of future mailing list subscribers.
  
• Keep presentations at 30 to 40 minutes.
  
• Get speakers’ slides.
  

• Publish talks’ slides.
  
• Publish links to videos.